RLIA MEETING MINUTES
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|
President
Jan Jenrich |
Rock Lake Improvement Association Annual Membership Meeting Lake Mills City
Building, 200 Water Street, Saturday, 21 August 2010, 10:00 AM |
1) Meeting Called to Order - Jan Jenrich, President
á Jan Jenrich called the meeting to order at 10:28 AM.
2) Attendance - Scott Johnson, Secretary
á Scott Johnson, called roll: Present: Bill Amann, Betsy Delorey, Lee Gatzke, Jan Jenrich, Scott Johnson, Jen Luccion, Ron Niedfeldt, Andy Petraszak, and Jim Plotz. Absent: Katie Otto.
3) Review of the Agenda - Jan Jenrich, President
á Motion to move the Vice PresidentÕs Report after ÒPresidents Report (original #6) and before Committee Reports (original #7) in the agenda was made by Jim Plotz and seconded by Lee Gatzke. Motion caries.
á Motion to move up the ÒBy-Law Changes and VoteÓ (original #8) to follow ÒReview of the AgendaÓ (original #3) and before ÒMeeting MinutesÓ (original #4) made by Jim Plotz and seconded by Lee Gatzke. Motion caries.
á Motion to move the ÒNominationsÓ, ÒCandidates Talking PointsÓ, and ÒElection of the BoardÓ after the ÒTreasurerÕs ReportÓ and before the ÒPresidentÕs ReportÓ by Hope Oostdik and seconded by Stan Smoniewski. Motion carries.
á Motion to hear the reports from last yearÕs officers before the election of new officers by David Musolf and seconded by Gale Juszczak. Motion was amended to be withdrawn as the new offices do not take over until after the Annual Meeting is adjourned. Motion to withdraw caries. The motion is dropped.
4) By-Law Changes and Vote - Jan Jenrich, President
á A motion by Larry Clark and seconded by Carl Glassford to approve the By-Laws as stated below. Motion Carries.
Article II Purpose
Parliamentarian:
One of the directors selected by and a A
consultant who advises the resident, board of directors, and members, on matters
of parliamentary procedure appointed by the pesident.at the first Board of Directors
meeting immediately following the annual meeting and responsible for
ensuring Robert's Rules of Order are followed and enforced at all Board and
Membership meetings. The parliamentarian's role during a meeting is purely an
advisory and consultative one, since parliamentary law gives to the chair alone
the power to rule on questions of order or to answer parliamentary inquires.
Article V - MEMBERSHIP MEETINGS
Section 5 - PROCEDURE
Roberts
Rules of Order, in the current revised edition, shall be followed at the
meetings of the Association and of the Board of Directors unless required
otherwise by Wisconsin Statutes or these By-laws. Members and n Non-members
of the Association may be recognized to speak at Association functions at the
discretion of the presiding officer.
Article VI – BOARD OF DIRECTORS
Section 2 – COMPOSITION
The Board of directors shall include the President,
Vice-President, Secretary, Treasurer and up to six at-large directors.
These officers shall perform the duties prescribed by these By-laws and by the
parliamentary authority adopted by the Association. Each newly constituted board
shall elect a parliamentarian from the Board of Directors, excluding the
president, at their first meeting.
Article VII – OFFICERS
Section 1 – PRESIDENT
The President shall preside at all membership and Board meetings
and have general supervision over the affairs of the Association. The
President shall appoint all committee members who shall serve until the end of
the PresidentÕs term. The President is an ex-officio member of all
committees and shall be one of the signatories
on all bank accounts. The president shall
appoint an audit committee of members approved by the board for an annual
financial audit. The president shall appoint a
parliamentarian in whom s/he has confidence in any meeting where a
parliamentarian is needed.
Article VIII – MISCELLANEOUS PROVISIONS
Section 4—PERSONAL GAIN CONFLICT OF INTEREST
Board members shall disclose any conflict of interest, shall not
participate in discussion, and shall abstain from voting on any matter in which
legally binding contracts for goods or services will be awarded by the
Association when that board member, their family member or relative, their
employer or employee are a party to the contract. Furthermore, the Association will take no action that would
violate State and/or Federal laws/rules that govern nonprofit organizations.
5) Meeting Minutes - Scott Johnson, Secretary
á August 2009, Annual Membership Meeting Minutes were introduced.
á A motion by Lou Dagnolo and seconded by Tom Nightingale to accept the meeting minutes from the August, 2009 Annual Meeting. Motion carries.
6) TreasurerÕs Report - Betsey Delorey, Treasurer
Ending
Totals as of July 26, 2010
á
Lake
Grant: No change $75.52
á
PayPal
Checking: $243.22
á
RLIA
Checking: $6,014.85
á
RLIA
Savings: $4,271.88
á
A
motion to accept the TreasurerÕs report was made by Jim Colegrove and seconded
by Ron Niedfelt. Motion carries.
á
There
were 146 total memberships at the start of todayÕs meeting. At this time (11:04 AM), there were 184
ballots passed out at the meeting.
7) Nominations from the Floor for Board of Directors - Jan Jenrich, President
á A slate of nominations from the July, 2010 meeting were:
o Bill Amann, Betsy Delorey, Lee Gatzke, Jan Jenrich, Scott Johnson, Jen Luccion, Ron Niedfeldt, Andy Petraszak, and Jim Plotz.
á Nominations from the floor were:
o Barbara Smith Baker was nominated by Hope Oostdik and seconded by Dave Musolf
o Joanna Chworowsky was nominated by Margie Krueger seconded by Larry Clark
o Larry Clark was nominated by Ken Hobbs seconded Stan Smoniewski
o Hope Oostdik was nominated by Gale Juszczak and seconded Dave Musolf
o Ken Hobbs was nominated by John Bill seconded by Ken Stetson
o Carl Glassford was nominated by Roger Packard seconded by Gale Juszczak
o Stan Smoniewski was nominated by Carl Glassford and seconded by Beth Shropshire
o Milt Strauss was nominated by Larry Clark seconded Rick Mason
o Tom Nightingale was nominated by Brett Schneider and seconded by Bill Amann
o Wes Dawson was nominated by Jeff Jenrich and seconded by Lee Gatzke
á A motion to close the nominations was made by Larry Clark and seconded by Lee Gatzke. Motion carries.
8) Candidate Talking Points - Candidates
á All of the candidates were given an opportunity to briefly address the membership.
9) Election of Board of Directors by Membership - Jan Jenrich
á Parliamentarian, Charlie Untz explained the process – Membership can vote from 1 to 10 candidates on the first ballot. Each candidate must have 51% of the voting members present to be elected to the RLIA Board. If 10 people do not each have 51% of the vote, the membership will vote on a second ballot for the remaining open positions. The membership would vote repeatedly until all 10 positions are filled.
á Tellers to count the votes were appointed by President Jenrich are: Julie Clark, Anne Johnson, Rick Mason, Kay Nightingale, Steve Oostdik, Lynn Plotz, Barb Potter, Rachael Renner and Scott Trenadue.
10) Presidents Report - Jan Jenrich, President
á Jan Jenrich presented her report.
11) Vice Presidents Report – Jim Plotz
á Jim Plotz presented his report.
12) Committee
Reports
á
a) By-Law Committee Report - Betsey Delorey, By-Law
Chairperson - Reviewed the names of volunteers of the committee, the
changes that were made and the history of the public meetings.
á b) Grant Committee report - Lee Gatzke, Grant Chairperson – Reviewed the two grants that were applied for in February, 2010 and were denied. The two grants were revised and strengthened and have been applied for in August, 2010. The awards should are expected to be awarded in September, 2010.
o Andy Petraszak presented a Power Point slide show regarding the details of the grants. Discussion followed.
á c) Public Relations report - Katie Otto, Public Relations Chairperson – The public relations activities for the year were presented.
13) General Membership Forum - Jan Jenrich
The following suggestions and issues were raised:
á Zebra Mussels – Is there anything that can be done? DNR has not found a way to eradicate them once they have entered a lake.
á What has been done regarding invasive species?
á Residents are encouraged not to allow piles of grass cutting to be blown on the street. Much of the grass that is on the street eventually enters the lake.
á Encouragement to continue revising the by-laws. One suggestion is to stagger the membership of the Board of Directors (e.g., have staggered, three year terms).
á Why wasnÕt a representative from the Jefferson County Land and Water Department invited to speak at the annual meeting?
14) Election of Officers - Newly elected Board of Directors
á Newly elected Board members met to discuss who would serve as officers.
15) Announcement of New Board of Directors and Officers - Jan Jenrich
á The RLIA Board of Directors are: Barbara Smith Baker, Joanna Chworowsky, Larry Clark, Carl Glassford, Ken Hobbs, Scott Johnson, Hope Oostdik, Andy Petraszak, Stan Smoniewski and Milt Strauss.
á The RLIA Officers are: President – Ken Hobbs, Vice President – Andy Petraszak, Secretary – Scott Johnson and Treasurer - Carl Glassford.
á The ballots were given to the Secretary Scott Johnson.
16) Adjournment
á
The
meeting was moved and seconded to adjourn at 1:09 PM.